Let us begin our journey by defining the Center of Excellence (CoE) and its purpose.
Merriam-Webster dictionary defines the center of excellence as a place of high achievement (in some subject or area). Universities establish centers of excellence to study socio, economic, technological, and scientific developments.
A center of excellence consists of a team of experts that acts as a shared facility or an entity that coordinates with various external and internal agencies to achieve a set goal.
A university indulged in space research establishes a CoE to provide leadership and defines the best practices. It conducts research or supports the best research practices, trains resources, and engages in capacity building.
The characteristic features of CoE vary from one sector to another based on its functional area.
The focus area remains technology for an It company that offers the best healthcare solutions for women’s health like ‘GE Health’, which may be researching extensively on how to maintain the confidentiality of the latest healthcare research on diagnostic devices using eSignature software.
The focus area of a government department on public health may be skill development, focusing on how to win public confidence in vaccination programs to fight the pandemic.
A corporate entity may need excellent business concepts like ‘Intel’ trying to introduce business intelligence to trace consumer behavior based on their purchasing actions.
Finally, the governments and the institutions of higher learning like universities may establish CoE to promote their objectives.
What are the best use cases for the eSignature software embedded in the document management system? What if the eSignature tool is capable of providing workflows and entities to manage CoE activities seamlessly?
The European defense community has established the European Centre of Excellence for Countering Hybrid Threats in response to hybrid warfare on its territory; it collects and builds intelligence on its non-NATO components to alert the member countries. The US Department for space research may establish a CoE to build technologies, like drones and satellites collect images from the hilly and forest areas to assess the destruction to the rainforests and other natural resources, including flora and fauna.
NASA is one entity that engages in space research to build strategies for the US and the rest of the world on climate mitigation, natural resource management, and forest land management.
NASA applies advanced research to trace traffickers that poach animals, illicit drug traders, and the groups involved in anti-social activities.The government departments are massive in size and operations.
Documents and data management are herculean tasks for them. A space research center, for example, collects massive data on geographical regions, including the plains, coastal, desert, forest, and hilly areas. It analyzes data to forecast weather and design strategies to fight encroachments and stop undue exploitation of the land and other natural resources.
The governments can apply data and document management platforms to frame national policies and provide guidelines to the international fraternity. eSignature tools embedded with the document management platform can handle massive data on its cloud-based platforms and offer AI-enabled analytics to segmentize and segregate data and preserve them on the centralized repositories for the stakeholders to exchange information and for vital communication.
Automation and Workflow Management in the CoEs
The CoEs collaborate with several external and internal stakeholders, agencies, and collaborators to collect information to frame policies and enact laws. The CoEs and the government agencies can create customized templates to exchange them on cloud-native platforms to sign MoUs, and trade agreements using eSignature that complies with local and national laws across the globe.
The government and private agencies can deploy eSignature software for chatting and discussing with the external and internal stakeholders.These agencies can collaborate and manage documents and data with the utmost confidentiality to serve the nation and the public interests.
Public sector agencies can upload n-number of contacts with vital data using ‘Form Templates’, an exclusive feature of the eSignature software. This feature helps build digital workflows without much effort to accomplish tasks and meet deadlines to sign international agreements.
Driving Environmental-Friendly Digital Experience
Apart from streamlining the document within the departments, the government agencies can face the external agencies effectively. The cloud-based, AI-enabled document management platform minimizes errors, misplacements, and redundancy of resources and places the statistics upfront on the digital dashboards. This multi-tasking tool constantly updates the external and internal users, including employees, vendors, third-party agencies, and NGOs on the documents, they have sent, received, signed, completed, declined, voided, and deleted through email and SMS alerts so that the individuals and groups can immediately act on the bottlenecks to submit proposals and finalize agreements.
End-to-end digitization and f workflow automation of the agencies involved in this process help them accomplish tasks within the stipulated time frame while providing a unique digital experience to all the stakeholders.
Community Building and Empowerment Using Entities
Community engagement and involvement are essential for the successful implementation of public policies. Both the government and non-government entities need data from the micro levels to build macro-economic policies. Agencies can manage these data as entities like farming communities, small business holders, and Indigenous and under-represented groups to enact laws to provide welfare schemes and programs.
The eSignature tool with features to build powerful entities is handy in creating public awareness campaigns to motivate communities towards capacity building. The local schools within the states may have to build infrastructure and technical and pedagogical capabilities.
The governments and the schools can exchange documents, share knowledge related to budgetary allocations, guidelines to avail the funds, modus operandi to execute plans, and review programs to meet the set objectives.
Final Thoughts
Electronic signature software tools embedded with the document management features are vital in promoting centers of excellence in the public and the private sectors for effective document and data management. Combined with the advanced workflow management and entity management features promotes speed, efficiency, agility, and flexibility to erase the stereotypic images of organizations with a massive operational size that may not act up to the public expectations.
